DEER LAKES SOFTBALL ASSOCIATION
ARTICLE I – NAME
A. The name of this organization
shall be Deer Lakes Softball Association Inc. (DLSA)
B. It is a non-profit organization.
ARTICLE II – PURPOSE
1: Deer Lakes Softball is a youth athletic organization dedicated to the
promotion and development of girls’ softball in the Deer Lakes School District
serving the communities of East Deer, Frazier, and West Deer Townships.
2: The organization shall operate exclusively as a non-profit educational
organization. No part of the net earnings shall benefit any individual;
no part of the activities is participating in or intervening in any political
campaign on behalf of any candidate for public office.
ARTICLE III – OFFICERS/BOARD OF
1: The Board of Directors shall be the governing body of the Deer Lakes
2: The elected officers shall be the President, Vice President, Secretary,
Treasurer, Equipment, Field/Clinic Director and the Fund Raising Coordinator,
Website, Tournament Director. All officers/board members must have ACT 33
Section 3: Upon Resignation of a Board member, by
death, resignation or other words,
the vacancy will be filled as follows:
The members of the Board have first right for the position by
order of President.
If no Board members
wish to fulfill the vacancy it may be filled by a majority vote of the
remaining officers at a regular meeting or at any special meeting called for
that purpose. This person will fill this position until the next regular election.
members of the Board elected or appointed shall have a vote.
– Shall conduct the affairs of the organization and execute the policies
established by the Board. Shall preside at all DLSA meetings, set an
agenda and conduct the meeting in accordance with Robert’s Rules of Order.
The President shall assign all committees and act as the committee
chairperson unless otherwise noted. The President shall be empowered to
interpret the by-laws and rules of the Deer Lakes Softball Association so as
not to interrupt the daily operations of the organization and to review and
audit the annual Treasures’ Report. President will be the tie breaker
Vice President – Shall perform the
duties of the President in his/her absence or disability. Will also act
as: Player Agent – The player agent shall prepare for and
conduct the annual player registration checking residence and age
eligibility. Maintain a roster of all players. Conduct the player draft
and all other player transactions. Prepare for submission and approval of
all the team rosters for the regular season and tournament play. Order uniforms
for all players. Review photo release into and
notify web admin.
Secretary – Shall perform the duties
of the President in the absence of the President and Vice President.
Shall keep accurate and official records of all meetings of the organization
and of the Board. Shall handle all Association correspondence and notify
members of meetings and events. Organizes, retains, and insures
clearances are current. Announce events in local papers, Reserve meeting room
Treasurer – The Treasurer shall
maintain a checking account in the name of the Deer Lakes Softball. Shall
have charge of the funds of the organization and pay all the bills for
expenditures approved by the board.
Equipment – Arrange for the
procurement, disposition and maintenance of all playing equipment in a timely
and safety orientated manner. Will maintain an inventory of all league
equipment. Shall prepare and collect equipment bags from managers at the
beginning and end of the season. Distribute first aid kits to managers.
Field / Clinic Director – Shall be
responsible for the fields that are utilized by DLSA Shall provide
recommendations and estimated costs to the board of necessary repairs or
improvements for such fields. Coordinate field scheduling with DLYBA
League Scheduler. Attend meetings with Athletic Director and High School
Girls Softball Coach to coordinate preseason gym time for clinics and
developmental programs. Provide communication between the Association and
the Deer Lakes High School Varsity Softball Program.
Fund Raising Coordinator – Shall be
responsible for the coordination of all fund raising activities including
contacting local organizations and businesses for support and donations.
Shall maintain records of all contacts and amounts donated. Shall be
responsible for all letters of appreciation between DLSA and above mentioned
organizations and businesses.
Website Administrator – Shall manage the
Association’s official home page, ensures that Association rosters are
maintained on the site, Association news and scores are updated on a regular
basis, collects, posts important information on regarding Association
activities including fund-raising and banquet as well as listing the sponsors
of our Association. Responsible to review registration for any photo release.
Tournament Director – Shall be
responsible for coordinating and setting up the season ending “Wind up
Tournament”. The tournament director shall appoint a committee that will
consist of fund-raising, field coordinator, umpire coordinator and game
scheduler. The director shall establish the rules of the tournament along
with the resolution of questions concerning such rules.
IV – MEETINGS
1: Board/public meetings of the organization will be held on the 1st Tuesday
of every month. Additional board meetings will be held as needed at the
discretion of the President. The officers may call special meetings at
2: Five officers shall constitute a quorum. A quorum will be required for
all voting issues.
3: Annual meeting held in September for election of officers.
A. The order of
business for each meeting of this League shall be as follows:
(a) Roll call and sign-in sheets
(b) Readings and approval of minutes
(c) Treasurer’s report
(d) Reading of communications
(e) President’s report
(f) Vice President’s Report
(g) Committee Reports
(h) Unfinished business
(i) New business
(j) Public Comment
ARTICLE V – ELECTIONS
An election of the officers/board
members shall be conducted yearly prior to November 1st of the
current year (at the October Association meeting). No nominations for
office shall be made from the floor on the day of the election. All
officers shall be elected by a majority ballot vote of all participating
members of the DLSA organization in good standing with the Association, having
been a prior coach or assistant, having a registered participant or having been
a prior board member in current or prior year.
ARTICLE VI – MANAGERS AND COACHES
1: The managers and coaches shall be appointed by the President with the
approval of the board. Managers and coaches must have ACT 33/34 CLEARANCE.
The Act 33 Clearance must be completed every two years.
2: Managers and coaches shall attend required organizational meetings as
determined by the board.
3: Managers and coaches shall participate in all fund raising events.
4: Managers and coaches shall participate in a satisfactory amount of
Association activities as determined by the board.
5: Managers and coaches must conduct themselves in a responsible manner so as
not to tarnish the image of the Association. Managers and coaches will
exercise good behavior, there by setting a proper example for players to follow
in achieving the goals of the organization.
6: The officers shall have the authority to discipline, suspend, or terminate
any members when the conduct of such person is considered detrimental to the
best interest of the organization. The member involved shall be informed
of the general nature of all charges and given the opportunity to answer such
charges. After the involved member has answered the charges, disciplinary
action, if any, will be decided on by a majority ballot vote of all officers.
ARTICLE VII – FEES
1: Each player will be assessed a registration fee which will be determined on
an annual basis.
2: Payment of fees is due at registration unless previous arrangements
have been made with the Association. All payments must be made before the
first game of the regular season. No refunds will be given once the
player has played their first game.
ARTICLE VIII– FINANCIAL
1: The board shall decide all matters pertaining to the finances of the
2: The officers shall not permit the disbursement of the organization funds for
other than the conduct of the organization’s activities.
3: No member shall receive directly or indirectly any salary, compensation or
remuneration for the services rendered as a member.
4: In the event of dissolution of the organization and after all outstanding
debts and claims have been satisfied, the members shall distribute all assets
to one or more non-profit organizations with similar goals and purpose.
ARTICLE IX – AMENDMENT
The by-laws maybe amended, repealed
or altered in whole or in part by a majority vote of all the officers at any
public meeting of the organization, provided that the proposed change has been
submitted at the previous meeting.
Chain of command
Rick Cerra (President)
Kim Guthrie (Vice President)
Lisa Ritz (Secretary)
Vic Laurenza (Treasurer)
Dan Danner (Equipment)
Chuck Cook (Field & Clinic
Maryalice Bokluich (Fundraising)
Hank Gasbarro (Website)
Open (Tournament Director)